Tips to Prepare for Your First Business Trip [Infographic]

Wallace 4m 991

The views, opinions, and positions expressed by the author and those providing comments on this website are theirs alone, and do not necessarily reflect the views, opinions, or positions of Confessions of the Professions thereof. By reading the following article, you do not hold responsible Confessions of the Professions or any contributing authors for the content of this confession. Viewer Discretion is Advised.

Read This Confession To Me

Ready For Your First Business Trip?

Business Trip

Business traveling can be a very intimidating and challenging task. Compared to traveling for pleasure, there are myriad of things that a business traveler should always keep in mind in order to ensure the success of their journey. Aside from business-related issues, a corporate traveler also face a number of potential challenges on the road – sleeping on long flights, countless packing for trips, staying connected with co-workers back at the office, and other factors can derail one’s normal routine and may even impact the final output of the trip.

For the first-time business travelers, the stress of traveling on behalf of the organization can double up. For someone who has never been on a long trip before – let alone for business purposes – the anxiety and fears of this task can easily consume their confidence and can even affect their work performance once they arrive at the destination.

But daunting and challenging as it may seem, business traveling can be an enjoyable and wonderful experience even for the novices. With proper planning and execution, one can minimize the inconveniences and maximize their productivity while traveling. To learn the tips to prepare for your first ever business trip, check out the infographic below from Hyryde.

Tips to Prepare for Your First Business Trip [Infographic]

Click to open / Right-click for save options

PDF Version

Text-Friendly Version

Tips to prepare for your first ever business trip

Congratulations-  you’ve just been assigned  as the representative of your company and the conference which will be held a thousand miles away from your office. Why you may be thrilled for an exciting adventure, you may find yourself overwhelmed by the amount of commitments on your to-do list including transportation hubs, transfers, and packing.

Mastering the art of successful business trip can be daunting, and first time travelers may be intimidated by a new environment daily routine disruption.

To help you out, here is a checklist of what you should do and preparing for your first ever business trip.

1. Have a copy of the travel and expense policy

As a business traveler, you are already expected expenses and responsible and ethical manner.


To make sure that the travel manager should be able to provide you a copy of the travel and expense policy.

The travel and expense policy is a document which indicates specific guidance about many aspects of employee travel situations, including allowable prepaid travel expenses, categories of and conditions for travel expenses to be reimbursed, and what categories of travel expenses will not be reimbursed.

Understanding the rules indicated in the policy will ensure accurate and fast reimbursement later in case you are traveling at your own expense.

2. Coordinate with your code Travelers

Work together with colleagues whenever possible while on the road. After all, they are your co-adventurer with home to celebrate and sympathize in addition to recognizing some practical gains.

Working together, flying together, and eating meal together can foster a sense of closeness that may not hold up once you’re back in the office. Your paragraph in terms of logistics, pre shipping of gear to a work location can be convenient, but you lose control of those assets when you turn them over to others.

A better alternative for the risk of corporate materials between sets of luggage.

3. Bring only the most essential equipment you need

Your choice of equipment will impact your travel expense more than any other considerations.

Suitcases and business cases top the list of business travel equipment, but the list of kit does not stop there: laptop, tablet, mouse, toothbrush, ink pen, business cards, etc.

These items and hundreds more end up jumping from point A to point B with you. Making informed Choice based on your end goal.

4. Plan your meetings before hand

This is possibly the most important item on the list. Punctuality is essential in any business scenario. It shows you value people’s time and proves that you are efficient and trustworthy.

However, when you travel to a new environment for the first time, certain things out of your control may happen.

This is why it is a good idea to plan your meetings by leaving some room for error. Go with your instincts, sometimes the 10-minute precaution might suffice.

How are premium chauffeured ground transportation services a model punctuality and professionalism.

No matter where you’re going, we will take you to your destination and an elegant vehicle that will surely live up to your standards and may even exceed.

5. Communicate with your family and friends

Managing personal relationships gets more challenging as you hit the road. This is why it is very important to inform your family, friends, and other significant people in your life if you expect to travel frequently or for an extended period of time.

Informing your family and friends about your current status will give them the peace of mind and time to plan for different activities while you’re away.

6. Plan for fun activities

Remember the line from the movie The Shining “All work and no play makes Jack a dull boy.” This doesn’t only apply for Jack, but the business travelers as well.

We all get a little stressed out when we forget to take a much-needed break from time to time. This is especially true when traveling for work.

Just because you have to work away from your normal environment doesn’t mean you can’t squeeze in a little time to enjoy yourself.

Before your flight, research about the locality, find out what’s cool about the place you are visiting, and make it a goal to meet new people.

It will reduce your stress levels, allowing you to focus better on the business that you went there to do.

With this in mind, we hope you have a great first business trip. Thank ahead, plan in advance and your career will benefit, not to mention your self-esteem.

Visit www.Hyryde.Com to know more about premium chauffeured services.

Created and designed by: Hyryde