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5 Tips For Looking For Office Space

Author: KM
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5 Fundamentals to Remember When Looking for Office Space

Looking for Office SpaceYour office will become your castle once you start working, and so it pays to spend time finding the right space, asking the right questions and securing the best terms before you move in. As you look for the right office space for your company, remember these five fundamentals:

1. Is there enough usable space?

As you evaluate the available space, keep several factors in mind. First, make sure the space can accommodate your business as it is now. Second, consider how fast you will grow and what space you will need as you grow. Another factor to consider is storage space. Will the office space have enough room to store everything or do you need to also rent a storage space for items used less frequently, such as special event materials, signs and banners, and seasonal supplies.

2. Is the location convenient for employees and clients?

Finding the right office also means finding the right location. The office you choose should be ideally situated for both key employees and your clients. If employees have difficulty getting to work or a long commute, they may look for work elsewhere. Similarly, if clients can receive the same service from a competitor closer to them, they may not follow you to a new office.

Another consideration when thinking about location is that office space in prime locations costs more than it does in other areas. If your business is reliant on lots of foot traffic you will definitely want to keep that in mind when looking for locations.

3. Is the office space compliant?

Several levels of regulation will govern the office space you choose and you want to ensure the space complies will all codes and regulations without significant remodeling. Consider:

  • ADA compliance for your employees, clients and customers;
  • Fire code compliance for your local fire district;
  • Earthquake standards for buildings in your state and city;
  • Building codes.

The lessor should be able to answer your questions about compliance and provide documentation to prove the space meets all regulations.

4. What about utilities?

Some rental agreements include the cost of utilities, some include some of the utilities and some don't include them at all. Ask up front what utilities your rent payment will cover so you aren't caught off guard when the bills start showing up.

5. What are the terms of the lease or rental agreement?

When securing an office space rental or lease, you will want to understand some specific terms of the agreement. Specifically, the following things should be clear:

  • The length of the agreement;
  • Any CAM charges, common area maintenance, for the upkeep of the building area, parking lot, landscaping services and other common costs;
  • Your right to modify the space and to what extent;
  • Any other charges you might be responsible for such as property taxes, often referred to as "NNN" or "Additional Rent" in agreements.

Get the right office for your business by understanding the key fundamentals of finding office space. Happy hunting!

Image by Lars Plougmann and licensed through Creative Commons.

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KM is an Associate at EZ Storage, a self storage company on the East Coast. She likes to read a good book outside and enjoy the summer weather in her spare time.



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Tags: buildingsbusinessclientscompanycostsemployeeslocationmaintenanceofficerentrentalspacetrafficwork

7 Comments

  1. Very useful information. I want to add some points in it. Check the actual area of property for which you are paying. Another thing, you should check all documents to avoid legal problems. Make negotiation and try to save your bucks.

  2. Convenience, comfort and concern for productivity must be the attributes the employer should take into account when searching for an office space.

  3. This weblog provides valuable information to us. I do consider all the points you have mentioned in your post

  4. Carolina says:

    Thanks for sharing your insights. I'd also point out one small thing adding to you point...

    Office modifications: be sure to ask if you can have office signage and/or a listing in the buildings directory. Although seemingly small, it can be a real nuisance for visitors if they can't find you.

    Don't forget to ask about visitor parking as well.

  5. Simon Brooks says:

    Considering that a business will have multiple employees coming in and out of it on a daily and nightly basis, choosing an appropriate office space can be quite a challenge. I do like a lot of the suggestions you make in the article though, especially about encouraging readers to make sure that the office space is compliant. There are a lot of codes and regulations that an office space has to meet before it is deemed safe and you want to make sure that the space you choose complies with them. After all, nobody wants to go through the effort of finding and moving into a new office space only to have it shut down later.

  6. Good solutions you given to choose office space.

  7. JB says:

    Very informative article. I also consider the safety and security in renting an office space.

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  • Your office will become your castle once you start working.
  • Will the office space have enough room to store everything? Do you need to also rent a storage space?
  • Finding the right office also means finding the right location.
  • You want to ensure the office space you choose complies will all codes and regulations without significant remodeling.
  • When securing an office space rental or lease, you will want to understand the terms of the agreement and all liabilities.